> ## Documentation Index
> Fetch the complete documentation index at: https://fillout.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Collective scheduling

> Set up collective meetings with multiple hosts and one invitee through Fillout Scheduling for free. Hosts can set up their preferred availability.

## What is collective scheduling

Collective scheduling allows a user to book meetings or appointments with two or more hosts at the same time. Fillout Scheduling pools the availability of all hosts to find a suitable meeting time.

## How to set up

<Steps>
  <Step title="Create the scheduling form">
    From your dashboard `Create` the form. Follow the quick steps [here](/fillout-scheduling-intro).

    <Warning>
      Each team member must link their calendar to Fillout in order to be added as a host.
    </Warning>

    Choose `Collective meeting`, then select an organizer and other team members who would like to host.
  </Step>

  <Step title="Configure event details">
    On the left-hand panel, edit the details as you see fit. You can also [customize avatars](https://www.fillout.com/help/customize-fillout-scheduling#change-your-avatar) to maintain brand consistency by clicking `Booking page` on top.

    <img src="https://mintcdn.com/fillout-005a867b/2VKqQChav3PV_UgL/images/Screenshot2025-10-21at3.03.56PM.png?fit=max&auto=format&n=2VKqQChav3PV_UgL&q=85&s=6467981a4e58d4049325e09f2090c9be" alt="Screenshot 2025-10-21 at 3.03.56 PM.png" width="2645" height="1441" data-path="images/Screenshot2025-10-21at3.03.56PM.png" />
  </Step>

  <Step title="Publish and share">
    That's it! `Publish` your form and share the link or embed it anywhere.
  </Step>
</Steps>

## Related articles

<CardGroup cols={3}>
  <Card title="Style scheduling form" icon="brush" iconType="regular" color="#FFC738" href="/customize-fillout-scheduling">
    Tweak your form’s design, link, and avatar to match your brand.
  </Card>

  <Card title="Set your availability" icon="calendar-clock" iconType="regular" color="#FFC738" href="/fillout-scheduling-availability">
    Specify your available hours and buffer times through forms.
  </Card>

  <Card title="Round robin" icon="arrows-rotate-reverse" iconType="regular" color="#FFC738" href="/round-robin">
    Distribute calls across hosts based on availability and priority.
  </Card>
</CardGroup>