> ## Documentation Index
> Fetch the complete documentation index at: https://fillout.com/help/llms.txt
> Use this file to discover all available pages before exploring further.

# Round robin scheduling

> Efficiently distribute appointments across team members based on availability and priority settings with Fillout Scheduling for free.

## What is round robin scheduling

Round robin scheduling allocates appointments among hosts based on availability and priorities, ensuring each host gets equal opportunities and preventing any single host from being overloaded.

## Tutorial video

Check out [Gareth](https://www.garethpronovost.com/)’s tutorial on Fillout’s round robin scheduling feature.

<iframe width="100%" height="420" src="https://www.youtube.com/embed/iuTeqoFWtgs" title="Hot New Fillout Feature 🔥 Round Robin Scheduler" frameborder="0" allow="accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share" referrerpolicy="strict-origin-when-cross-origin" allowfullscreen />

## How to set up

<Steps>
  <Step title="Create the scheduling form">
    From your dashboard `Create` the form. Follow the quick steps [here](/fillout-scheduling-intro).

    <Warning>
      Each team member must link their calendar to Fillout in order to be added as a host.
    </Warning>

    Select `Round robin` and choose which hosts to add.
  </Step>

  <Step title="Configure event details">
    On the left-hand panel, edit the details as you see fit. You can also [customize avatars](https://www.fillout.com/help/customize-fillout-scheduling#change-your-avatar) to maintain brand consistency by clicking `Booking page` on top.

    <img src="https://mintcdn.com/fillout-005a867b/jLLghLw2SqFP8Zmx/images/Screenshot2025-10-21at2.46.14PM.png?fit=max&auto=format&n=jLLghLw2SqFP8Zmx&q=85&s=c4369846fc7222f33a103ce974f749ea" alt="Screenshot 2025-10-21 at 2.46.14 PM.png" width="2638" height="1441" data-path="images/Screenshot2025-10-21at2.46.14PM.png" />
  </Step>

  <Step title="Publish and share">
    That's it! `Publish` your form and share the link or embed it anywhere.
  </Step>
</Steps>

## Manage Priority and Availability

**Priority Settings**

On the left-hand panel, you can assign priority levels to participants to control the distribution of appointments. Higher priority members are more likely to receive bookings if multiple participants are available at the same time.

<img src="https://mintcdn.com/fillout-005a867b/FqvyS0NEDuPdNc27/images/scheduling/image-32.png?fit=max&auto=format&n=FqvyS0NEDuPdNc27&q=85&s=539228625bfc9f369a59fe5dc74ea821" alt="" style={{ width:"52%" }} width="792" height="470" data-path="images/scheduling/image-32.png" />

**Automatic Assignment**

Fillout’s round robin algorithm assigns appointments based on the last scheduled participant to ensure even distribution, provided all conditions of priority and availability are met.

**Adjusting Locations and Meeting Details**

Define one **Meeting location** or set different locations for each participant. Choose between Google Meet, Teams, Zoom, and more.

<img src="https://mintcdn.com/fillout-005a867b/FqvyS0NEDuPdNc27/images/scheduling/image-33.png?fit=max&auto=format&n=FqvyS0NEDuPdNc27&q=85&s=1b8e62a4384b611e2136cf6934d52363" alt="" style={{ width:"54%" }} width="675" height="250" data-path="images/scheduling/image-33.png" />

## Related articles

<CardGroup cols={3}>
  <Card title="Set your availability" icon="calendar-clock" iconType="regular" color="#FFC738" href="/fillout-scheduling-availability">
    Specify your available hours and buffer times through forms.
  </Card>

  <Card title="Style scheduling form" icon="brush" iconType="regular" color="#FFC738" href="/customize-fillout-scheduling">
    Tweak your form’s design, link, and avatar to match your brand.
  </Card>

  <Card title="Collective scheduling" icon="users" iconType="regular" color="#FFC738" href="/collective-meeting-scheduling">
    Set meetings with one invitee and multiple hosts.
  </Card>
</CardGroup>