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Plenty of Airtable users collect data from their customers, employees, and target market, storing it in a base or table. In the early years of Airtable, this often meant sending out physical forms or Google Forms and manually entering each submission into a new row. This is why Airtable Forms was introduced in 2015, allowing form submissions to automatically populate in rows. However, this native tool still lacks commonly used business and creator features such as live calculations, payment collection, calendar scheduling, and more. In this article, we’ll go through the top 6 third-party tools to simplify your workflows as mentioned by Airtable users.
The 5 best form builders that integrate with Airtable
Why use a third-party form builder
Airtable Forms can be used for basic data collection involving multiple choice, dropdown, dates, and text fields. However, it falls short for more complex needs like payments, linked records, signature collection, scheduling, and more. Here’s why a third-party tool might be a better fit:
- Limited logic: Airtable forms only support basic logic—no advanced branching or multi-step workflows.
- No payment processing: You can’t collect payments, subscriptions, or donations.
- No computed or dependent fields: It cannot directly display computed or dependent fields, such as those derived from calculations, lookups, or rollups.
- Single-page forms: Airtable forms are all on one page, which can be overwhelming for long surveys or forms.
- Limited analytics: It give you basic data storage, but no built-in reporting or advanced analytics.
- Few customization options: You can tweak branding (logo, colors), but Airtable Forms lack advanced design features.
- Costs and limitations: The free plan has basic features. To unlock more advanced ones (like integrations or expanded automation), you need to upgrade.
A quick overview
Alternative | Best for | Free Plan | Paid Plans |
Custom forms with logic, payments, and scheduling features | Unlimited forms and up to 1,000 responses per month | Pro plan starts at $15 per month | |
Airtable-driven forms, portals, and complex workflows | 1 form and unlimited records | Lite plan starts at $49 per month | |
Flexible forms with a wide variety of templates | Up 5 forms and 100 responses per month | Bronze plan starts at $34 per month billed annually | |
Client portals, websites, and apps | 1 published app and up to 5,000 records | Basic plan starts at $39 per month | |
Simple, basic forms | Unlimited forms and responses | Pro plan starts at $24 per month |
1 Fillout
Fillout is a powerful form creation tool suitable for users looking to simplify data collection and automate their processes. With features like multi-page forms, dynamic conditional logic, and real-time calculations, It allows you to pull in Airtable’s lookup, rollup fields, and attachments right into your forms. You can even connect with other apps simultaneously like Calendly and Google Maps. Whether you need to accept payments, manage linked records, or customize field validation, Fillout offers a flexible and smooth form-building experience.
Key Features
- Airtable integration with dynamic lookup, rollup fields, attachments, and formulas
- Real time syncing and updates across all views, forms, and records with advanced field validation
- Multi-page forms with conditional logic, dynamic paths, and real-time calculations
- Stripe-powered payment collection and integrated calendar bookings directly on forms
- Seamless integration with other apps simultaneously (Calendly, Google Maps, Zapier, etc.)
- Advanced designer and pre-made templates to customize the look and feel of your forms
Price: Free for up to 1,000 responses per month. Paid plans start at $15 per month. Try it here.
2 miniExtensions
miniExtensions is a versatile no-code platform designed specifically to amplify what Airtable can do through a rich ecosystem of extensions and automations. It enables users to build advanced forms, portals, and views, unlocking powerful use cases like secure client portals, embedded public views, and record updates without requiring collaborators to be added to the base. This makes miniExtensions a cost-effective solution, as it allows external form and portal access without the need for additional Airtable per-editor licenses.
Key Features
- Native Airtable integration with seamless syncing across all views, forms, and records
- Secure client portals with login systems and record-specific access permissions
- Embeddable Airtable views (list, Kanban, gallery, map, and more) directly onto external websites
- Bulk data management, including attachment downloads and batch record updates
- Barcode and QR code scanning integration for quick data entry and record linking
- Sentiment analysis and other data processing features integrated directly with Airtable records
Price: Free with unlimited responses. Paid plans start at $49 per month. Try it here.
3 Jotform
JotForm is an easy-to-use form builder that allows users to create custom forms and surveys without coding. With direct Airtable integration, it automatically sends form responses to your Airtable bases, streamlining data collection. It offers features like conditional logic, payment processing (via Stripe and PayPal), and file uploads. With strong security options and a wide range of templates, JotForm is a flexible solution for businesses and creators looking to simplify form management.
Key Features
- Seamless connection with Airtable to automatically sync form submissions in real time
- Support for integrating payment processors like Stripe, PayPal, and others directly within forms
- Advanced form validation options to ensure accurate data collection before submission
- Built-in reporting tools to analyze form data, with the ability to export results to Airtable for further processing
- Advanced conditional logic for dynamic form fields based on respondent input
- Thousands of ready made templates available for easy form creation
Price: Free for up to 100 responses per month. Bronze plan costs $39 per month billed annually with 1,000 monthly submissions. Try it here.
4 Softr
Softr is a no-code platform that empowers users to build fully functional web apps and websites without any coding experience. It provides a drag-and-drop interface, allowing entrepreneurs, businesses, and creators to design and launch custom applications, marketplaces, CRMs, and more—quickly and without technical barriers. With its seamless integration with Airtable and other tools, Softr enables rapid prototyping and iteration, making it an ideal solution for anyone looking to build powerful online products with ease.
Key Features
- Client and customer portals with secure login, user groups, and access control tied to Airtable records
- Website and app creation within a single no-code platform using drag-and-drop blocks
- Form-based data collection and updates with advanced input validation and conditional logic
- User-specific dashboards and client views filtered by Airtable data and user permissions
- Dynamic content display from Airtable, including filtered lists, search, sorting, and linked records
- Customizable themes, layouts, and design elements without coding
Price: Free for up to 1 published app. Paid plans start at $49 per month. Try it here.
5 Tally
Tally is a simple no-code form builder that feels as easy as writing a document. It offers unlimited forms and submissions, with features like conditional logic, payment collection via Stripe, file uploads, and e-signatures. Forms can be customized, embedded, or shared easily, and responses can be synced directly to tools like Airtable for seamless data management. With a clean interface Tally is an easy-to-use choice for creators, teams, and businesses.
Key Features
- Seamless syncing of form responses directly into Airtable bases
- Multi-table support for mapping form submissions across different Airtable tables
- Dynamic form behavior with conditional logic based on Airtable data
- Payment collection through Stripe
- Response filtering and sorting within Airtable views for easy management of submissions
- Easy-to-use, Notion-style form builder with a simple drag-and-drop interface
Price: Free with unlimited responses. Paid plans start at $24 per month. Try it here.
You can stick with Airtable’s native form builder if you only need basic data collection and storage. However, if you’re looking for advanced fields and features, third-party form builders like Fillout are worth considering. While our top pick may be biased, it stands out among the tools we tested for its advanced and flexible features. You can try it out and decide for yourself.
Written by
Mikhaela Presillas is the Marketing Manager at Fillout. She lives in Manila where you can often find her trying out new restaurants and cafes in the city or exploring new destinations.
