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Paperform works like a document editor, allowing users to create forms for petitions, contracts, surveys, applications, and more. Their design editor also offers more flexibility making it possible to create forms that match your brand. While Paperforms cover plenty of use cases, teams may look for additional flexibility around integrations, customization, or pricing as their needs grow. In this article, we’ll explore the 5 best alternatives to Paperform and help you find the right fit for your workflow.
Why consider an alternative to Paperform
Paperform is great for creating branded forms. That said, it may not be the best fit for every use case, especially for teams looking to incorporate forms into existing workflows, connect seamlessly with their current tools, or apply advanced customization such as custom CSS. Here are a few reasons why some users explore alternatives:
- Limited deep customization: Advanced styling options like custom CSS and font controls are available only on higher-tier plans
- Editor contrast: Some users find contrast issues between the editor's background and their form designs
- Workflow inflexibility: Connecting forms to existing tools and workflows may require webhooks or third-party services
- Webhook dependencies: Custom webhook setups often require intermediary apps, adding extra steps to workflows
- Steep pricing for small teams: Customizing templates may feel costly for small businesses on tighter budgets
The top 5 alternatives to Paperform
- Fillout for versatile forms
- Typeform for conversational forms
- SurveyMonkey for robust surveys
- SurveySparrow for chat-style surveys
- Gravity Forms for WordPress forms
A quick overview
Alternative | Best for | Free Plan | Paid Plans |
Flexible, scalable forms with thoughtful design | Up to 1,000 responses per month | Starter plan starts at $15 per month | |
Conversational, engaging forms | Up to 10 responses per month | Basic tier starts at $25 per month | |
Robust surveys and deep analytics | Up to 25 responses per survey | Team plan starts at $25 per month per user | |
Chat‑style, conversational surveys | Up to 75 responses per quarter | Paid plan starts at $19 per month | |
Custom WordPress forms with add-ons | None, but a demo form builder is available | Basic licenses starts at $59 per year |
1 Fillout - Best for flexible, scalable forms
A simple yet powerful platform, Fillout lets users create forms that automate workflows. Its intuitive logic and advanced features make it possible to build forms that dynamically adapt based on answers, collect payments, and more. Fillout also integrates with numerous third-party tools teams already use, including Airtable, HubSpot, and Salesforce. It also includes an advanced designer with support for custom CSS and other design functionalities, allowing you to fully match your branding and create professional forms.
Key Features
- Smart logic that adapts the form based on answers
- Integrations with popular apps like Airtable, HubSpot, and Salesforce for smoother workflows
- Multi-purpose forms supporting payments, e-signatures, calculations, quizzes, auto-generated PDFs, notifying teams, and more
- Advanced form designer with custom CSS and branding tools with hundreds of pre-made templates
- Generous pricing tiers making it accessible to small teams and individual creators
Price: Free for up to 1,000 responses per month. Paid plans start at $15 per month billed annually. Try it here.
2 Typeform - Best for conversational surveys
Typeform became popular due to it’s multi-page form style amidst a sea of single-page forms. Their aim is to make the form filling experience feel like a conversation rather than a chore, helping users stay engaged from start to finish. Typeform offers a wide range of ready-made, professional-looking templates for surveys, lead generation, event registrations, and more. Additionally, it integrates with third-party apps like Airtable, Mailchimp, Slack, and more.
Key Features
- Multi-page forms that feel conversational
- Customizable design options with numerous ready-made templates
- Integrations with work apps like Airtable, Mailchimp, Slack, and more
- Conditional logic and question branching for personalized form experiences
- Collaborative form building with shared templates for teams
Price: Free for up to 10 responses per month. Basic tier costs $25 a month billed annually. Try it here.
3 SurveyMonkey - Best for robust surveys
Popular among market researchers, SurveyMonkey makes it quick for teams to create surveys using hundreds of ready-to-use templates. It provides extensive analysis tools, including advanced segmentation and automated Key Performance Indicator (KPI) calculations like Net Promoter Score (NPS), helping you better understand your target audience. Its logic features let you show only relevant questions, disqualify or filter respondents, carry forward answers through funnels, and reduce bias with randomization.
Key Features
- Hundreds of ready-to-use survey templates for quick deployment
- Advanced logic to filter and funnel respondents
- Randomization tools to reduce bias in survey responses
- Powerful analytics, including segmentation, dashboards, and automated KPI calculations like NPS
- Integrations with marketing and sales tools like Mailchimp, HubSpot, and Zoom
Price: Free for up to 25 responses per survey. Paid plans start at $25 per month billed annually. Try it here.
4 SurveySparrow
SurveySparrow turns survey collecting into a conversation. It enables users to collect data through chat-style surveys, encouraging higher retention rates and better-quality answers. Feedback can be collected across multiple channels including SMS, email, WhatsApp, Slack and more. Its analytics allows for sentiment analysis, trend forecasting, and A/B analysis. SurveySparrow also integrates with thousands of third-party apps, ensuring it will fit with your company’s current workflow.
Key Features
- Chat-style surveys that boost response rates
- Multi-channel feedback collection via email, WhatsApp, Slack, and more
- Sentiment analysis, trend forecasting, and A/B testing for deeper insights
- Logic and branching to improve survey-taking experience
- Integrations with thousands of third-party apps for seamless workflow connection
Price: Free for up to 75 responses per quarter. Paid plans start at $19 per month billed annually. Try it here.
5 Gravity Forms
Gravity Forms lets users create custom forms for WordPress sites. It offers extensive add-ons for payments, CRMs, and other commonly used website tools. Form layouts are highly flexible, with options for multiple columns and paginated forms. Conditional logic allows you to show or hide relevant fields and pages based on respondent input. Gravity Forms is also developer-friendly, with more than 500 available hooks for advanced customization.
Key Features
- Customizable forms for WordPress sites
- Extensive add-ons for payments, CRMs, and ofther website tools
- Flexible layouts with multiple columns and paginated forms
- Conditional logic to show or hide elements based on responses
- Developer-friendly with advanced customization
Price: No free plan but offers a demo. Paid plans start at $59 per year. Try it here.
Paperform works well for doc-like forms such as petitions, waivers, and surveys. That said, it falls short when it comes to advanced customization and deeper integrations with the tools teams rely on every day. If you need flexible, multi-purpose forms that can adapt to different use cases and fit seamlessly into your existing workflow, try Fillout.
Written by
Mikhaela Presillas is the Marketing Manager at Fillout. She lives in Manila where you can often find her trying out new restaurants and cafes in the city or exploring new destinations.
