Table of Contents
- What is an order form?
- Types of order forms
- 11 order form examples to copy in 2026
- 1. T-shirt order form
- 4. Hair products order form
- 5. Organic farm produce order form
- 6. Graduation apparel order form
- 7. Girl Scout cookie order form
- 8. Artwork commission request form
- 9. Renewal order form
- 10. Checkout form
- 11. Payment request form
- What makes a good order form?
- How to build your own order form
- Frequently asked questions
- What is the best order form template for my business?
- Do order forms accept payments directly?
- What fields should an order form always include?
- Can I embed an order form on my website?
- What’s the difference between an order form and a checkout form?
Last Edited Time
Jul 14, 2026 10:30 AM
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Order form examples show you which fields to include and how the buying flow should feel. Fillout has 11 free templates you can grab and customize in minutes, covering retail, food, services, and fundraising.
What is an order form?
An order form is a structured online form that collects everything a business needs to fulfill a purchase, from product selection and quantity to delivery details and payment. The best ones feel like a clean checkout, not paperwork, which improves completion rates and cuts back-and-forth emails.
Order forms work for any business model, including individual sellers, service providers, restaurants, schools collecting team merchandise orders, and B2B sales teams managing invoicing.
Types of order forms
Order forms aren't one-size-fits-all. The right structure depends on what you're selling and how customers expect to buy it. Here are the most common types you'll see across the templates below:
- Product order forms: Physical or digital items with defined pricing, variants like size or color, and shipping calculations for physical goods.
- Service order forms: Consulting, design work, freelance projects, and other service-based offerings. Often includes service packages or deposit collection.
- Custom or made-to-order forms: Personalized products, custom artwork, or bespoke services in which each purchase requires unique specifications.
- Bulk and wholesale order forms: Business customers buying in volume, usually with tiered pricing and net payment terms.
- Event and team order forms: Group purchases like team merchandise, school spirit wear, or coordinated orders where multiple people need the same items with personalization.
- Food and catering order forms: Menu selections, dietary requirements, delivery timing, and group ordering logistics.
- Subscription and renewal forms: Recurring purchases where customers renew or upgrade an existing service.
- Payment and invoicing forms: B2B-style payment collection where the order is fulfilled before payment, often used by agencies and freelancers.
Pick the example that best fits your business model and customize from there.
11 order form examples to copy in 2026
Each order form example below is a free template from the AI form builder, Fillout. You can clone each one and customize it for your business. Pick the closest match and adapt the fields, branding, and payment setup from there.
1. T-shirt order form
A t-shirt order form is the classic apparel use case. Customers pick a size and color, choose a quantity, and pay through integrated checkout. This works for one-off merch drops, small brands selling direct, and event organizers collecting team gear orders.
Key fields to include:
- Product image and short description
- Size dropdown (XS through XXL)
- Color or design selection
- Quantity field
- Customer name and shipping address
- Payment processing (Stripe integration)
Best for: Direct-to-consumer apparel brands, event merch coordinators, and small studios running limited drops.
2. Florist order form
A florist order form handles the extra fields a flower business needs that a generic product form misses, including delivery date, recipient address, and personal message for the card. The template captures arrangement style and budget tier so the florist can build to the order without back-and-forth.
Key fields to include:
- Arrangement type (bouquet, centerpiece, vase, etc.)
- Color palette or style preference
- Budget tier
- Delivery date and time window
- Recipient name and address (separate from buyer)
- Personal message for the card
- Buyer contact and payment processing (Stripe integration)
Best for: Florists handling local delivery, event planners ordering bulk arrangements, and gift senders who want a polished ordering experience.
3. Healthy meal order form
A healthy meal order form lets meal prep services, caterers, and group lunch coordinators collect orders without long email chains. The template shows menu items with images, captures dietary preferences, and handles delivery scheduling in one place.
Key fields to include:
- Visual menu with images and descriptions
- Meal selection by week or day
- Dietary preferences (vegetarian, gluten-free, allergens)
- Portion size or plan tier
- Delivery address and preferred window
- Payment processing (Stripe integration)
Best for: Meal prep services, weekly subscription meal businesses, catering companies, and offices coordinating team lunches.
4. Hair products order form
A hair products order form works for any retail beauty business selling shampoos, conditioners, styling products, or kits. The template displays each product with an image and price, lets customers choose variants, and processes payment in a single flow.
Key fields to include:
- Product catalog with images and descriptions
- Variant selection (size, type, scent)
- Quantity per product
- Customer contact details
- Shipping address
- Payment processing (Stripe integration)
Best for: Beauty brands selling direct-to-consumer, salons offering retail products to clients, and creators launching their own product lines.
5. Organic farm produce order form
An organic farm produce order form is well-suited to CSA (community-supported agriculture) businesses and farm stands that collect orders ahead of delivery or pickup. The template handles weekly box selection, add-ons, and pickup-versus-delivery preferences.
Key fields to include:
- Weekly box size or share type
- Add-on items (eggs, dairy, baked goods)
- Pickup location or delivery address
- Preferred pickup day and time
- Customer contact information
- Recurring or one-time selection
- Payment processing (Stripe integration)
Best for: Local farms running CSA programs, farmers market vendors taking pre-orders, and small food producers selling direct to customers.
6. Graduation apparel order form
A graduation apparel order form lets schools and universities collect bulk cap-and-gown or class apparel orders without spreadsheets and follow-up emails. The template captures student details, size selections, and payment preferences in one organized place.
Key fields to include:
- Student name and contact information
- School or program affiliation
- Apparel item selection (cap, gown, stole, tassel)
- Sizing details with measurement guidance
- Personalization options (name printing, year)
- Payment method or invoicing preference
- Pickup or delivery preference
Best for: School bookstores, class officers, and PTA groups collecting cap-and-gown and spirit-wear orders each spring.
7. Girl Scout cookie order form
A Girl Scout cookie order form is a useful example of a fundraiser order form pattern that any group can adapt. The template captures flavor selection, quantity, and pickup or delivery preferences. Troop leaders use it to track orders without keeping a paper sheet during cookie season.
Key fields to include:
- Customer name and contact information
- Cookie flavor selection with images
- Quantity per flavor
- Pickup or delivery preference
- Delivery address (if applicable)
- Special instructions
- Payment preference (cash on delivery, online payment, or invoice)
Best for: Scout troops, school fundraising committees, sports teams running snack or merchandise sales, and community groups coordinating bulk orders.
8. Artwork commission request form
An artwork commission request form is the bespoke-service version of an order form. Artists, designers, and illustrators use it to qualify incoming commission requests before quoting. The template collects everything needed for an accurate quote, including project type, references, and timeline.
Key fields to include:
- Client name and contact information
- Commission type (portrait, illustration, design, custom)
- Subject details or project description
- Style preference and references (file upload)
- Desired dimensions or format
- Timeline and deadline
- Budget range
- Deposit or full payment terms
Best for: Independent artists, illustrators, designers, and custom apparel makers taking on commissioned work.
9. Renewal order form
A renewal order form fits subscription businesses where customers periodically renew or upgrade an existing service. The template captures the current plan, renewal term, and any add-ons without making the customer re-enter everything they already gave you.
Key fields to include:
- Customer account or email lookup
- Current plan confirmation
- Renewal term (monthly, annual, multi-year)
- Plan upgrade or downgrade options
- Add-ons or upgrades
- Payment method on file or new card
- Confirmation of renewal terms
Best for: SaaS businesses, membership organizations, and gym or fitness studios that still process renewals by hand.
10. Checkout form
A checkout form is the general-purpose version of an order form. It works for any product or service business that wants a clean, simple buying experience without having to set up a full e-commerce store.
Key fields to include:
- Order summary with line items
- Customer contact details
- Billing address
- Shipping address (if different)
- Payment processing (Stripe integration)
- Order confirmation message
Best for: Creators selling digital products, consultants invoicing one-off services, and small businesses running landing-page sales without a full storefront.
11. Payment request form
A payment request form is ideal for agencies, freelancers, and B2B service businesses that deliver work first and invoice afterward. The template collects the client details and invoice information you need to track payment without sending a separate document.
Key fields to include:
- Client name and company
- Project or invoice reference number
- Itemized list of services or deliverables
- Total amount due
- Payment terms and due date
- Payment method options
- Notes or PO number field
Best for: Agencies, freelancers, consultants, and small B2B businesses that prefer a payment form over a PDF invoice plus email follow-up.
What makes a good order form?
According to research from the Baymard Institute, the average documented cart abandonment rate is around 70%, with a long or complicated checkout process among the top reasons buyers drop off. Picking the right template and trimming the fields to the essentials directly affects how many customers complete the purchase.
Across the 11 examples above, the strongest order forms share a handful of habits worth following when you customize or build from scratch:
- Show the product visually: Images sell. A form with a clear product image converts better than one with text-only descriptions.
- Keep required fields lean: Every extra field is a chance for the customer to bounce. Ask only for what you need to fulfill the order.
- Make pricing transparent: Display unit price, quantity totals, shipping fees, and taxes before the payment step. Surprise fees at checkout kill conversions.
- Show fields only when relevant: Hide options that don't apply based on earlier answers (this is called conditional logic). A custom-order form should still look simple to a customer who wants the standard option.
- Connect payment directly: Integrated Stripe (or similar) means orders are completed in a single flow instead of bouncing customers to an invoice.
- Confirm the order on submission: A clean confirmation page or email reassures the customer that the order went through.
How to build your own order form
If none of the templates above match your business exactly, you can start with the closest one and customize the fields, or build from scratch using AI. Fillout’s AI form builder lets you describe the form you want and generates a working draft in seconds.
The typical flow:
- Pick the template that’s closest to your use case.
- Edit the product or service details and pricing.
- Add or remove fields to match what you actually need to collect.
- Connect Stripe for integrated payment processing.
- Embed the form on your website or share the direct link.
Start building with Fillout for free and have your order form live in a single session.
If your order form later needs to become a full client portal with approvals, reporting, or recurring access, Zite (the broader platform Fillout is part of) lets you turn the orders you're already collecting into a full app.
You build on top of your existing form data instead of starting over, and you can see how the app works and refine it by prompting.
Frequently asked questions
What is the best order form template for my business?
The best order form template depends on what you’re selling. For physical products with variants, start with the t-shirt or hair products template. For services and custom work, use the artwork commission template. Every Fillout order form template is free to customize.
Do order forms accept payments directly?
Yes, most modern order forms accept payments directly through integrated processors like Stripe. All Fillout order form templates can connect to Stripe for one-step checkout, which means customers pay without leaving the form.
What fields should an order form always include?
An order form should always include the product or service selection, quantity, customer contact information, delivery details, and payment method. Optional fields depend on the business. Keep required fields lean to reduce drop-off.
Can I embed an order form on my website?
Yes, you can embed an order form on your website using either an embed code snippet or a direct link. Fillout forms support embedding on WordPress, Webflow, Squarespace, and Notion. The form keeps your branding and fits the page design.
What’s the difference between an order form and a checkout form?
The difference between an order form and a checkout form is scope. An order form collects everything needed to fulfill a purchase, including product details, customer information, and payment. A checkout form is a focused version that handles the final payment step.
Written by
Mikhaela Presillas is the Marketing Manager at Fillout. She lives in Manila where you can often find her trying out new restaurants and cafes in the city or exploring new destinations.