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How to send event reminders

In the Workflows page, select your preferred Scheduling template. Screenshot 2025-10-23 at 6.57.29 PM.png

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Types of scheduling actions

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Event email reminder to host

Send reminders to yourself before a meeting takes place. By default, reminders are sent 30 minutes before a calendar event. To change this, Edit how soon you prefer to send it Before event starts. Fillout Workflows By default, reminders are sent to the email linked to your Fillout account. To send them to another or additional email (e.g. for multiple hosts), Edit your email and toggle Self-email. Screenshot 2025-10-23 at 7.04.40 PM.png

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Slack reminder before calls

Send a Slack reminder 5 minutes before an event occurs. Edit this default time to how soon you would like to send it Before event starts. Fillout Workflows Connect to Slack by clicking Edit and selecting the Channel you would like to send it to. Edit the message and reference answers by simply hovering and clicking or typing @ and selecting the corresponding fields or questions. Screenshot 2025-10-23 at 7.10.41 PM.png

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Event email reminder to invitees

Remind invitees to attend calls before they occur via email. By default, this is sent 30 minutes before a call. Click Edit to change this to how soon you would like to send it Before event starts. Fillout Workflows Setup invitees emails by clicking Edit in Send email. Screenshot 2025-10-23 at 7.12.43 PM.png You can edit the contenst of your email and more under Advanced. To change the look of your email, check out this quick guide. Remember to Test you workflow first through the upper right corner, and Publish it to enable the changes.

Workflows

Simplify tasks with native multi-step automations, triggered by forms.

Custom emails

Automate sending, pipe previous answers, and style your email.

Filter and Branch

Add branches to trigger different actions based on specific conditions.
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