Update existing SmartSuite records with a form
Create a Fillout form that automatically updates a records in SmartSuite whenever a respondent completes your form.
How it works
1. Switch your form to update mode
First, choose
SmartSuite
on the Integrations tab.![notion image](/_next/image?url=https%3A%2F%2Fwww.notion.so%2Fimage%2Fhttps%253A%252F%252Fprod-files-secure.s3.us-west-2.amazonaws.com%252F2a7ed980-5add-4b51-82ab-889415f57134%252F943eeff8-e007-49ca-95ee-942e07829638%252FScreen_Shot_2023-10-19_at_5.46.11_PM.png%3Ftable%3Dblock%26id%3D3481be7f-aab1-4291-b673-419bc237c60a%26cache%3Dv2&w=3840&q=75)
Then specify that you want to
Update record
.![notion image](/_next/image?url=https%3A%2F%2Fwww.notion.so%2Fimage%2Fhttps%253A%252F%252Fprod-files-secure.s3.us-west-2.amazonaws.com%252F2a7ed980-5add-4b51-82ab-889415f57134%252F8cbd1588-bd93-4ffa-b3d9-90b0ce196d9a%252FScreen_Shot_2023-10-19_at_5.45.44_PM.png%3Ftable%3Dblock%26id%3Dfa884107-03f8-4a50-b895-d34fda985695%26cache%3Dv2&w=3840&q=75)
2. Use a formula to specify the page to update
You'll now get a formula that defines a unique link for every record in your table.
Create a new
formula
field and copy the formula Fillout provides on the integration page.![notion image](/_next/image?url=https%3A%2F%2Fwww.notion.so%2Fimage%2Fhttps%253A%252F%252Fprod-files-secure.s3.us-west-2.amazonaws.com%252F2a7ed980-5add-4b51-82ab-889415f57134%252F8d4f442a-768a-4108-9f7c-f5d13bc8f3ca%252FScreen_Shot_2023-10-19_at_5.51.27_PM.png%3Ftable%3Dblock%26id%3D9212cb04-ca86-4e23-be52-4d4a49a5ca4d%26cache%3Dv2&w=3840&q=75)
3. Preview your form
That's it! Click
Finish setup
. Try out your form in Preview
mode, or click one of your unique links to update a record after you’ve published your form!Your form is automatically pre-filled for whichever record it is updating.
![notion image](/_next/image?url=https%3A%2F%2Fwww.notion.so%2Fimage%2Fhttps%253A%252F%252Fprod-files-secure.s3.us-west-2.amazonaws.com%252F2a7ed980-5add-4b51-82ab-889415f57134%252F51186bfa-bf02-4259-8ce2-17fe213f5a34%252FUntitled.png%3Ftable%3Dblock%26id%3Da5d3903c-7f48-48eb-8f8b-aed6c22bd5d8%26cache%3Dv2&w=3840&q=75)